Fire Business Management
Contact Info | Travel | Personnel Wages | Equipment Rates | Documentation | IBMH Supplements | Fire Management Agreements | Forms and Miscellaneous
This team secures, monitors, and maintains all the financial aspects for the Division on behalf of the State. Forecast, maintain, and ensure we stay within the constraints of the budget for the Division which includes management of Federal Grants. This process includes but is not limited to collection of revenue and disbursement of funds to private landowners, contractors, Federal, City or County Agencies, Cooperators/Volunteer Fire Departments (VFDs) and payment of daily bills.
We continually monitor, enforce, validate and certify all employees’ time, travel and business expenses to ensure they are true in nature and abide by all the stringent State Laws, rules, regulations, guidelines, as set forth by the Legislature for the State of SD. This includes our Handcrews and Corrections Crews hired from the Department of Corrections.
Work hand in hand with Cooperators (VFDs) across the entire state of SD when they are called upon for any emergency incident within the United States or Canada. For this reason, it is imperative that the Agreements (contracts) the State has with any of these Cooperators are accurate, updated, and not expired. These Cooperator Agreements identify the minimum requirements for personnel and equipment for that specific fire protection unit as well as identifying additional handbooks such as: the Interagency Incident Business Management Handbook(IBMH), IBMH Supplements and rules that must be adhered to and provide guidance for business management while on incidents. These agreements also identify current personnel wages, equipment rates, and proper documentation required for reimbursement from the State for their expense of responding to these emergency incidents.
Once any resource or group of resources (VFD’s or single resources) have completed their duty assignment, upon arrival back to home unit, if eligible, a cost statement with all supporting documentation is submitted to the state for reimbursement of expenses. After an incident has been deemed closed and the jurisdictional agency has been identified, SD will bill that particular agency in accordance with the most current Cooperative Fire Management Agreement (guidelines between other Federal Agencies and the State of SD) for all allowable reimbursable costs incurred by the state.
ContactFire Finance Business Office
Phone: (605) 393-8011
Fax: (605) 393-8044
Fire Business Manager
Office: (605) 393-8115
Fire Business Accountant
Office: (605) 393-8157
Office: (605) 393-8081
Office: (605) 393-4233
- When SD State Employees arrive at an Incident and are set up in E-ISuite as Other and $0.00, we use the estimated cost for them. We do the same for Fire Department personnel from Rapid City, Sioux Falls, and Mitchell Fire Departments.
Fire Department personnel follow the State of South Dakota per diem guidelines unless stated otherwise in their agreement.
SD Cooperator Personnel Rates 2015 – Volunteer Fire Department Personnel Rates
FS AD Pay Plan – Forest Service AD Pay Plan
FS AD Travel Policy – Forest Service AD Travel Policy
DOI AD Pay Plan – AD Pay Plan for the Department of Interior Agencies
When a Fire Department or State Resource is dispatched to a fire that is beyond Initial Attack they will receive via Email or Fax a copy of their Resource Order. A Crew Time Report (CTR) should be completed by all resources ordered/dispatched to an Incident. When released from a Type 3 or larger incident each resource should review and approve their Emergency Firefighter Time Report (OF288) and Emergency Equipment Use Invoice (OF286).
If there are supplies that need to be replaced and billed to the Incident they should be documented on the bottom of the CTR and a General Message form to get an S# for replacement. If there is a fuel tender at the incident and a department or agency credit card is not used to pay for the fuel, an Emergency Equipment Fuel Issue Ticket, OF-297 will be completed. All fuel received at the incident that is not put on a credit should be deducted from the Cooperators Invoice (OF-286 or Cost Statement).
All SD State Resources (Fire Department and State Employee’s) shall bring all ORIGINAL Paperwork home with them. State Employee will turn in to the Fire Business Staff and Fire Departments will need to prepare and submit a Fire Suppression Cost Statement along with all the original paperwork from the Incident.
Chapter 10: Personnel
Chapter 20: Acquisition
Chapter 30: Property Management
Chapter 40: Incident Business Management
Chapter 50: Cooperative Relations
Chapter 70: Claims
Chapter 80: Cost Accounting and Reporting
Fire Management Agreements
South Dakota Annual Fire Action Plan
Volunteer Fire Department Cooperative Agreements (Listed by fire department name)
Interagency Cooperative Fire Management Agreement
Annual Operating Plans
- Forest Service
Bureau of Land Management
Northern Rockies Eastern Zone Annual Operating Plan
Miles City Dispatch AOP
Dispatch Center Agreements and Plans
Eastern Montana Dispatch Center Agreement
Eastern Montana Dispatch Center Financial Plan
Great Plains Dispatch Center Agreement
Cost Share Fires
Apple - 03/28/12
Falls – 07/23/12
Fork – 10/18/12
Kinney – 09/04/12
Myrtle – 07/19/12
Parker Peak – 07/01/12
White Draw – 06/29/12
Forms and other Miscellaneous Items
- Cost Statement - Single Page
Emergency Fire Fighter Time Report (OF-288) – Excel
Emergency Equipment Use Invoice (OF-286) - Excel
- Cost Statement - Multiple Page
Emergency Fire Fighter Time Report (OF-288) - Fillable PDF
Emergency Equipment Use Invoice (OF-288) - Excel
Equipment Information Form
General Message Form - ICS213
Unit Log - ICS214